The U.S. Government Rental Car Program is designed to offer significant advantages to federal government employees and service members when they need to rent vehicles for official travel. This program, which covers cars, passenger vans, and SUVs, provides reduced rates and special benefits through a network of approved rental car companies. Governed by the U.S. Government Rental Car Agreement #5, a comprehensive document outlining the specifics of the program, it ensures government travelers receive optimal service and value.
One of the key advantages of this program is the vehicle upgrade policy. If the exact car class you reserved isn’t available upon arrival, rental companies are obligated to provide you with a vehicle of equal or higher class. Furthermore, in situations where no vehicle is available within an hour of your arrival at the rental counter, the program ensures you won’t be stranded. The rental company is required to arrange and cover the cost of reasonable alternative transportation to get you to your destination. Once a vehicle becomes available, it will be delivered to you at no additional charge. This program also eliminates common rental car inconveniences such as blackout dates and minimum rental periods, and it includes unlimited mileage for most rentals, excluding one-way rentals. While rates are variable, they are capped at established maximum rates, ensuring cost-effectiveness.
Another significant benefit of the U.S. Government Rental Car Program is the elimination of extra driver fees. There are no additional charges for authorized drivers, or for drivers aged 21 and older. Even drivers aged 18-20, who might typically incur underage driver fees, are covered under this program, although these fees are reimbursable. It’s important to ensure all drivers, including those under 21, are listed on the rental agreement.
Perhaps one of the most valuable aspects of the program is the included insurance coverage. Travelers automatically receive Loss Damage Waiver (LDW)/Collision Damage Waiver (CDW) and Liability Insurance at no extra cost. The liability coverage is substantial, providing protection up to $25,000 for property damage, $100,000 per person for personal injury or wrongful death, and $300,000 per incident for all persons involved. Because of this comprehensive coverage, it is explicitly advised that travelers should decline any additional liability, collision, damage, or other insurance offered by the rental company, as these would be redundant and unnecessary expenses.
For government employees and service members seeking a cost-effective and hassle-free car rental experience while on official duty, the U.S. Government Rental Car Program presents a robust solution. By taking advantage of the reduced rates, comprehensive insurance, and flexible terms, travelers can ensure their transportation needs are met efficiently and economically. For a quick overview, the Rental Car fact sheet provides a concise summary of the program’s benefits.
By understanding and utilizing this program, government personnel can effectively manage their travel expenses and enjoy peace of mind knowing their rental car needs are well taken care of, allowing them to focus on their official duties.
