Are you a working family in Oregon juggling the demands of your career and the needs of your young children? Finding affordable, quality childcare can feel like an insurmountable challenge. Fortunately, Oregon offers the Employment Related Day Care (ERDC) program, a crucial support system designed to help eligible families access the childcare they need to maintain employment, pursue education, or participate in essential family well-being activities. This guide provides a comprehensive overview of the ERDC program, ensuring you have all the information necessary to determine your eligibility and navigate the application process.
Understanding Oregon’s Employment Related Day Care (ERDC) Program
The ERDC program in Oregon is specifically designed to assist families who are working, attending school, or receiving Temporary Assistance for Needy Families (TANF) in affording childcare. This assistance is vital, recognizing that access to reliable childcare is often a prerequisite for parents to participate in the workforce or further their education, contributing to both family stability and economic growth.
Who is Eligible for ERDC? Key Criteria
To qualify for the Employment Related Day Care Program, families must meet several specific criteria, focusing on residency, employment or educational status, childcare necessity, and income. Let’s break down each requirement:
- Residency: Applicants must be residents of Oregon. This ensures that state resources are directed towards supporting families within the state.
- Work, School, or TANF Receipt: Eligibility extends to families where parents are actively employed, enrolled in school, or receiving TANF benefits. In two-parent households, both parents must generally meet these criteria, although exceptions are made for specific circumstances such as parental disability or supervised contact requirements.
- Need for Childcare: A demonstrable need for childcare is essential. This need must be directly related to enabling parents to work, attend school, or engage in family well-being activities. This requirement underscores the program’s core mission of supporting employment and family stability through childcare assistance.
- Child’s Age and Need: The program caters to families with children under 13 years of age who require childcare. Older children, aged 13 to 17, may also be eligible if they have special circumstances necessitating care. This provision acknowledges that childcare needs can extend beyond early childhood, particularly for families with unique challenges.
- Income Limits: ERDC eligibility is also determined by income. Families must meet specific income thresholds, which are set as a percentage of the federal poverty level. It’s important to note that there are different income limits for initial application and ongoing benefits, allowing for some income growth while continuing to receive support.
It is crucial to understand that the childcare provider chosen by the family must be approved to receive ERDC payments. This approval process is separate from standard childcare licensing and ensures that providers meet the program’s requirements.
Navigating Income Limits: Initial vs. Ongoing Eligibility
The ERDC program utilizes a tiered income limit system, distinguishing between initial eligibility and continued benefits. This structure is designed to support families as they progress towards greater financial stability.
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Initial Income Limits: When initially applying for ERDC, families must meet a lower income threshold. As of March 1, 2025, this initial limit is set at 200% of the federal poverty level. This ensures that the program prioritizes families with the most immediate financial need.
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Ongoing and Exit Income Limits: To maintain ERDC benefits once enrolled, and when exiting the program, families can earn up to a higher income limit. As of March 1, 2025, this ongoing limit is 250% of the federal poverty level or 85% of the state median income, whichever is higher. This higher threshold provides a buffer, allowing families to increase their earnings without immediately losing childcare assistance, promoting a smoother transition towards self-sufficiency.
How ERDC Benefits Work: Supporting Working Families
Once approved for ERDC, the Oregon Department of Early Learning and Care (DELC) steps in to help families manage childcare expenses. The program’s coverage is comprehensive, extending beyond just the hours a parent is physically at work or school.
Comprehensive Childcare Coverage
ERDC assistance covers a range of time blocks essential for working and studying parents:
- Work and School Hours: The core coverage is for the time parents are actively engaged in work or attending classes.
- Meal Times During Work: Recognizing that breaks are part of the workday, ERDC covers meal times taken during work hours.
- Travel Time: The commute between childcare and work or school is also factored in, acknowledging the logistical realities faced by working families.
- Sleep Hours for Night Shift Workers: For parents working night shifts, ERDC can cover sleep hours, ensuring adequate rest for those with non-traditional work schedules.
- Study Hours: Students utilizing ERDC benefits can also receive assistance for study hours, supporting their academic pursuits.
- Family Well-being Activities: Coverage extends to time spent participating in approved family well-being activities, recognizing the importance of holistic family support.
Family, Friend, and Neighbor Care: Expanding Childcare Options
ERDC offers flexibility in childcare arrangements, even allowing families to choose care from a family member, friend, or neighbor. These individuals can become approved providers and receive payment for caring for the child, offering a familiar and comfortable option for many families. Informational flyers are available in multiple languages (English, Spanish, Russian, Vietnamese, Simplified Chinese, and Traditional Chinese) to explain this option in detail.
Navigating the ERDC Waitlist: What Families Should Know
Due to increased demand and funding limitations, the ERDC program currently operates with a waitlist. It’s important for new applicants to understand how this waitlist functions and what it means for accessing benefits.
Understanding the Waitlist and Exemptions
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Waitlist Activation: The ERDC waitlist is a direct result of the program’s growing popularity and the current level of funding. It was activated to manage the number of new applicants and ensure program sustainability.
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Impact on Current Recipients: Crucially, if you are already receiving ERDC benefits, the waitlist does not affect you. Your benefits will continue uninterrupted, provided you maintain eligibility and recertify on time.
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Waitlist Placement: New applicants are generally placed on the waitlist upon application, unless they qualify for an exemption.
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Waitlist Exemptions: Certain categories of families are exempt from the waitlist and can access ERDC benefits more quickly. These exemptions include:
- Families currently or recently receiving TANF or Temporary Assistance for Domestic Violence Survivors (TA-DVS).
- Families referred by the Child Welfare Division of the Oregon Department of Human Services (ODHS).
- Families reapplying for ERDC within two months of their previous benefits ending.
- Families eligible for an ERDC contracted slot, such as those in Baby Promise or specific Head Start programs.
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Contracted Slots: ERDC contracted slots represent a partnership between DELC and specific childcare providers, ensuring dedicated spaces for children receiving ERDC in high-quality settings within Oregon.
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Waitlist Duration: Families placed on the waitlist should anticipate a wait of potentially 18 months or longer, as movement off the list is dependent on caseload reduction or increased program funding.
ERDC Waitlist FAQs: Addressing Common Questions
To further clarify the waitlist process, here are answers to frequently asked questions:
How the Waitlist Works and Exemptions
Can any families skip the waitlist?
Yes, as mentioned earlier, certain families are exempt, including those reapplying within two months, TANF/TA-DVS recipients (current or recent), Child Welfare referrals, and those eligible for ERDC contracted slots.
I don’t currently receive ERDC, but I am interested in help paying for childcare. Can I still apply?
Absolutely. You can and should still apply for ERDC. The application process includes a screening to determine if you qualify for a waitlist exemption. If you don’t initially qualify for an exemption, you can proceed with the full eligibility process for a thorough review. If no exemption applies, you will be placed on the waitlist.
How do I apply for ERDC or get a spot on the waitlist?
Applying for ERDC is the first step to both accessing benefits (if exempt) or joining the waitlist. You can apply through:
- Visiting Benefits.Oregon.gov
- Contacting your local ODHS office
- Calling 1-800-699-9075
Applying for ERDC also allows you to explore eligibility for other benefits like SNAP and the Oregon Health Plan.
What are the steps for applying for ERDC?
- Apply: Submit your application online, in person, or by phone (using the contact methods above).
- Provide Verification: Submit required documentation, such as pay stubs or proof of income. A checklist is available (program checklist), and verification can be submitted after the interview if needed.
- Complete an Interview: An interview is mandatory. It can be conducted upon application submission or scheduled by phone or mail.
What is an ERDC contracted slot?
ERDC contracted slots, primarily within Baby Promise and specific Head Start programs, are dedicated childcare spaces secured by DELC with partner providers for ERDC recipients in high-quality settings across Oregon.
What Families Can Expect While on the Waitlist
I was just added to the ERDC waitlist. What should I expect?
After being placed on the waitlist, you will receive a notification containing your waitlist number, information on your appeal rights, and resources for alternative childcare options. Regular communication will be provided while you are on the waitlist. When funding becomes available, families are selected based on their waitlist date, with the earliest applicants prioritized. Selected families receive a notice inviting them to reapply for ERDC within 45 days.
What does my waitlist number mean?
Your waitlist number reflects your position based on the date and time you joined the waitlist. While it indicates your place in line, a lower number doesn’t guarantee immediate access to ERDC. The number remains static, even as families are removed from the list or qualify for exemptions.
Am I guaranteed a spot on ERDC if I’m on the waitlist?
No, waitlist placement does not guarantee ERDC benefits. The waitlist may be in effect for at least 18 months, contingent on funding levels and program attrition. When invited to reapply, eligibility is reassessed based on current income and family circumstances.
Once I am pulled off the waitlist, will I need to reapply?
Yes, reapplying is required. Being selected from the waitlist initiates a new application process to confirm ongoing eligibility based on your current situation.
I’m on the waitlist, but my circumstances have changed, should I reapply?
Yes, if your circumstances change and you believe you may now qualify for a waitlist exemption (e.g., TANF receipt, Child Welfare referral), you should reapply to have your eligibility reassessed. The application methods are the same as for initial applications.
Waitlist Info for Families Already Approved for ERDC
If I already get ERDC, is there anything I need to do to keep my benefits?
No, the waitlist does not impact current ERDC recipients. Continue to recertify on time to maintain your benefits. Renewals started within two months of benefit expiration bypass the waitlist. Renewal can be initiated 45 days before your eligibility period ends via the online portal, local office, or phone.
I am approved for ERDC but don’t have a provider yet. How can I find a provider?
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Info for Families Interested in ERDC
I need help paying for childcare now. How can I learn about other affordable childcare programs I may be eligible for?
DELC offers various programs beyond ERDC, such as Preschool Promise and Oregon Prenatal to Kindergarten (OPK). Early Learning Hubs and 211 (211info.org) can provide information and support in accessing these and other resources.
If I am approved for ERDC, will I have to pay anything?
ERDC is a subsidy program, and most families pay a portion of childcare costs, known as a copayment. As of August 2023, the average copay was around $10, and copays are capped at 7% of a family’s monthly income.
ERDC Waitlist Resources
For further information and support, refer to these resources:
ERDC Waitlist One Pager
Available in English, Spanish, Russian, Traditional Chinese, and Vietnamese.
ERDC Family Resource Guide
Available in English, Spanish, Russian, Traditional Chinese, and Vietnamese.
211 and Early Learning Hubs
For personalized assistance with childcare resources, contact:
- 211: Dial 211 or 1-866-698-6155, text “children” to 898211, email [email protected], or visit 211Info.
- Early Learning Hub Finder: DELC’s Early Learning Hub Finder
