The New York City Department of Education (DOE) is dedicated to fostering the professional growth of its paraprofessionals. Recognizing the invaluable role paraprofessionals play in the city’s public schools, the DOE offers the Career Training Program (CTP), a remarkable opportunity for eligible paraprofessionals to pursue their first bachelor’s degree. This program is specifically designed to provide financial support and resources to help paraprofessionals achieve their academic aspirations and advance their careers within the DOE system.
The cornerstone of the CTP is its commitment to covering tuition costs. The program provides tuition funding for 3 to 6 credits per semester for undergraduate studies at participating colleges and universities. This financial assistance is a significant benefit, removing a major barrier for many paraprofessionals seeking higher education. Furthermore, to facilitate academic success, CTP participants enrolled in five or more credit hours are granted two and a half (2.5) hours of Release Time per week, allowing dedicated time for study and coursework during their work week. For those looking to accelerate their studies, the program also offers a Summer Stipend to support continuous learning through the summer months. It’s important to note that while the CTP provides substantial support, paraprofessionals are responsible for taking the initiative in researching, applying to, and enrolling in a participating accredited institution.
Understanding the DOE Career Training Program (CTP) in Detail
The Career Training Program (CTP) is more than just tuition assistance; it’s a comprehensive support system designed to empower full-time paraprofessionals within the NYC public school system to achieve their bachelor’s degree. Specifically tailored for paraprofessionals represented by the United Federation of Teachers (UFT), the CTP aims to cultivate professional development and create pathways for career advancement within education.
At its core, the CTP provides a voucher to cover tuition expenses for undergraduate coursework. This voucher is applicable for 3 to 6 credit hours per semester, allowing participants to balance their studies with their professional commitments. The program extends financial support for up to a total of 120 credits towards the completion of a participant’s first bachelor’s degree. This credit limit is comprehensive, encompassing any transfer credits and credits earned prior to enrolling in the CTP. For instance, a paraprofessional entering the program with no prior college credits could receive funding for the full 120 credits, while someone entering with existing credits would have the program cover the remaining balance up to the 120-credit maximum. Exceptions to the 120-credit limit are reviewed on a case-by-case basis, demonstrating the program’s flexibility and commitment to individual circumstances.
To further support academic endeavors, the CTP acknowledges the time commitment required for degree studies. Paraprofessionals registered for five or more credits per semester are eligible for “Release Time.” This benefit allows for 2.5 hours per week of paid time off from their regular duties to dedicate to studying, attending libraries, or working on assignments, directly during their regular working hours. This integration of study time into the work week is a unique feature of the CTP, acknowledging the demanding schedules of working professionals pursuing education.
For those aiming to make academic progress during the summer break, the CTP offers a Summer Stipend. This stipend provides additional financial aid to support study-related expenses during the summer semesters, encouraging continuous academic engagement and faster degree completion. Paraprofessionals interested in the summer stipend must apply separately and meet specific criteria.
Participating in the CTP requires proactive engagement from the paraprofessional. While the program provides the financial and time-based resources, it is the paraprofessional’s responsibility to research and select an approved participating college or university, manage the application process, and handle enrollment procedures. This self-directed approach empowers paraprofessionals to take ownership of their educational journey, fostering crucial skills in planning and navigating higher education systems.
Eligibility Criteria for the CTP: Is the Program Right for You?
To ensure the Career Training Program effectively supports those it is designed to benefit, specific eligibility criteria have been established. These requirements are in place to ensure that participants are full-time, committed paraprofessionals who are ready to pursue and succeed in their bachelor’s degree studies. The eligibility requirements are as follows:
- Full-Time Paraprofessional Status: Applicants must be currently employed as a full-time paraprofessional within a NYC public school. This ensures the program benefits those actively serving in paraprofessional roles within the DOE system.
- Payroll Status: At the time of application and throughout the application school year, candidates must be officially payrolled as a full-time paraprofessional. This confirms their active employment and commitment to their role.
- Matriculation Requirement: Participants must demonstrate proof of mandatory matriculation into a degree-bearing program after completing 45 college credits. This stipulation ensures that program funds are directed towards those committed to completing a full bachelor’s degree.
- Ineligibility of Substitute Paraprofessionals: Substitute paraprofessionals are not eligible for the CTP. The program is exclusively for full-time paraprofessionals with permanent positions.
- 120-Credit Limit: The Career Training Program provides funding for up to 120 credits towards the first bachelor’s degree. This includes any previously earned college credits. Exceptions to this limit may be reviewed on a case-by-case basis. It is crucial to understand that the 120-credit limit is a total cap, encompassing all credits, whether transferred or earned during program participation.
- Minimum GPA Requirement for Entry: Applicants must possess a minimum Grade Point Average (GPA) of 2.0 to be eligible for program entry. This ensures participants have a foundation for academic success at the undergraduate level.
- Maintaining GPA During the Program: Once enrolled, paraprofessionals must maintain a minimum cumulative GPA of 2.0 (“C” average) to remain eligible for continued CTP voucher support. Academic progress is essential for continued participation.
- Consequences of GPA Below 2.0: Participants whose GPA falls below 2.0 will lose eligibility for the CTP voucher. Reinstatement policies, if any, should be clarified with the CTP program administrators.
- Ineligibility for Failing or Withdrawn Courses: The NYC Public Schools will not cover tuition costs for courses in which a participant receives an “F” grade, late withdrawals, or unofficial withdrawals. Students are expected to maintain satisfactory academic standing in all coursework.
- Financial Responsibility Upon Ineligibility: Paraprofessionals who become ineligible for the Career Training Program for any reason become financially responsible for all subsequent course credits, tuition, and associated fees. It is important to understand the terms of continued eligibility to avoid unexpected financial obligations.
Financial Aspects of the CTP: Maximizing Your Benefits
The Career Training Program is designed to be as financially supportive as possible, primarily focusing on tuition coverage. Understanding how the CTP interacts with other forms of financial aid is crucial for participants to effectively manage their college expenses.
A key aspect of the CTP’s financial structure is its coordination with federal and state financial aid programs. Specifically, the program is designed to work in conjunction with the Federal Pell Grant and the New York State Tuition Assistance Program (TAP). If a paraprofessional is eligible for and receives funds from either the Pell Grant or TAP (or both), these grants are applied first to cover tuition expenses. The Career Training Program then steps in to cover the remaining tuition balance.
This coordination ensures that CTP funds are used most efficiently, maximizing the overall financial support available to participants. The participating college or university will directly bill the NYC Public Schools for the difference between the total tuition owed and the amount covered by Pell and/or TAP grants. This streamlined billing process simplifies financial management for the paraprofessional.
It’s important to be aware that while the CTP provides substantial tuition assistance, it does not cover all college-related expenses. Specifically, the NYCPS will not pay for course materials such as textbooks, software, or supplies. Additionally, the program does not cover various college fees, including but not limited to: activity fees, application fees, technology fees, and any other miscellaneous fees charged by the college or university. These costs are the responsibility of the paraprofessional participant. Therefore, when budgeting for college, CTP participants should account for these additional expenses beyond tuition.
Application Process and Deadlines: Key Dates to Remember
Applying for the Career Training Program is a straightforward process, but adhering to the specific application windows for each semester is crucial. Applications are accepted separately for the Fall, Spring, and Summer semesters, and it’s essential to apply within the designated timeframe for the semester in which you plan to enroll in courses.
The application availability periods for each semester are as follows:
- Fall Semester: Applications are accepted from May 1st through June 30th. For those planning to begin coursework in the Fall, ensure your application is submitted within this window.
- Spring Semester: The application period for the Spring semester runs from September 1st through October 31st. Plan accordingly if you intend to start or continue your CTP participation in the Spring.
- Summer Semester: For Summer coursework, applications are open from February 1st through March 31st. This allows ample time to apply before the Summer term begins.
Important Notes Regarding Applications:
- Semester-Specific Applications: A separate application must be submitted for each semester (Fall, Spring, and Summer) for which you are seeking CTP voucher support. Applying once does not automatically enroll you for subsequent semesters.
- Non-Transferable Vouchers: CTP vouchers are semester-specific. If a voucher is unused for the semester it was issued, it cannot be applied to a previous or future semester. Plan your course enrollment and application submission carefully.
- NYCPS Email Address Requirement: To ensure you receive critical program communications, including email confirmations and your voucher, applicants must use their official NYCPS email address when applying. Personal email addresses from domains like Gmail, Yahoo, etc., are no longer accepted by the Teacher Support Network (TSN) system used for applications.
- Voucher College/University Name Changes: If you need to change the college or university listed on your CTP voucher, you must complete and submit the “CTP Voucher – University/College Name Change Form.” This form is available here. Allow up to 48 hours for processing of name change requests.
- Application Confirmation Emails: After successfully submitting your CTP application, you should receive a confirmation email within 24-48 hours. If you do not receive a confirmation email within this timeframe, it is crucial to check your junk/spam folder and then resubmit your application, as non-receipt of confirmation indicates the application was not properly submitted.
For detailed, step-by-step guidance on applying for the Career Training Program Voucher, refer to the CTP Application Guide.
Beyond the Bachelor’s: Exploring Further Career Advancement Programs within NYCPS
The DOE’s commitment to paraprofessional development extends beyond the Career Training Program, offering a suite of programs designed to support career advancement at various stages. For paraprofessionals aiming to become certified teachers, or take on leadership roles, the following programs offer valuable pathways:
Paraprofessional Student Teaching Leave of Absence Program
For paraprofessionals enrolled in teacher certification programs, the NYCPS offers a Paraprofessional Student Teaching Leave of Absence (PSTLOA) Program. This program provides up to 40 days of paid leave to complete mandatory student teaching requirements. This is particularly beneficial as some colleges do not accept paraprofessional work experience in lieu of formal student teaching. The PSTLOA program is application-based and has a limit of 100 leaves per year (50 for Fall, 50 for Spring), emphasizing the competitive nature of this opportunity. Approval must be received before commencing any leave.
Eligibility for PSTLOA:
- Full-time, active paraprofessional with at least one full school year of experience (substitute experience does not count).
- Payroll status as a full-time paraprofessional at application and throughout the application year.
- Minimum 2.5 GPA in the teacher certification program.
- Enrollment in a NYSED-approved teacher certification program. (Note: Specific requirements exist for online and out-of-state colleges; programs must be officially NYSED-approved).
Application Availability:
- Fall Application: July 1st – October 1st
- Spring Application: December 1st – March 1st (Note: Application caps may be reached).
Restrictions: Applications must be submitted well in advance (at least four weeks before the requested leave date). Leaves are granted based on need, with priority given to those already graduated from teacher education programs. The 40-day leave is a one-time opportunity. Leaves are only for student teaching leading to initial teacher certification and are not applicable for non-teaching positions.
For detailed information, please review the Student Teaching Leave of Absence Program Overview. To apply, follow the application link on the program page.
Paraprofessional to Teacher Pathway Graduate Reimbursement Program
The Paraprofessional to Teacher Pathway Graduate Reimbursement Program offers financial assistance to paraprofessionals pursuing graduate degrees in education. This program reimburses up to 12 graduate credits for eligible paraprofessionals enrolled in graduate programs leading to teacher certification. New York State certification must be obtained after September 1st of the application year to qualify.
Eligibility for Graduate Reimbursement:
- Full matriculation into a NYS-approved graduate education program leading to certification.
- Completion of at least 12 graduate credits towards the program.
- Minimum one full year of paid paraprofessional experience within NYCPS.
- Payroll status as a full-time paraprofessional at application and throughout the application year.
- Coursework must be part of a master’s in education leading to NYS certification in a classroom teaching discipline.
- Passing grade of “B” or better in reimbursable coursework.
Application Availability: Annually, February 1st – March 31st.
Restrictions: Reimbursement is at the current CUNY graduate tuition rate. Programs not leading to NYS classroom teacher certification are ineligible (e.g., guidance counselor, psychologist, etc.). Pre-requisite courses are not reimbursable. Reimbursement is only for courses required for initial certification. Financial aid received by the student will be factored into the reimbursement amount.
For complete program details, consult the Para to Teacher Pathway Graduate Reimbursement Program Information document. Applications can be submitted via the program page link.
Paraprofessional Certification Testing Reimbursement Program
To further ease the financial burden of becoming a certified teacher, the NYCPS offers a Paraprofessional Certification Testing Reimbursement Program. This program provides a one-time reimbursement of up to $400.00 for state teacher certificate application fees and NYS certification examination costs.
Eligibility for Testing Reimbursement:
- NYS teacher certification attained on or after September 1st of the application year.
- Receipts for NYS Examinations and the NYS Teacher Application.
- Reimbursement must be requested within one year of certification.
Application Availability: Annually, March 1st – April 30th.
Required Documentation: Certification Testing Reimbursement Program Application, NYS Teacher Application and NYS Examination receipts, and proof of passing required examinations.
For more information, review the Certification Testing Reimbursement Program Overview and the Paraprofessional Certification Reimbursement Application.
Lead Teacher Assistant (LTA) / Bilingual Lead Teacher Assistant (BLTA)
For experienced and degreed paraprofessionals seeking expanded classroom roles, the Lead Teacher Assistant (LTA) / Bilingual Lead Teacher Assistant (BLTA) positions offer an opportunity for enhanced responsibility and compensation. These annual positions allow paraprofessionals to provide more diverse instructional support under teacher supervision. LTAs/BLTAs support classroom instruction throughout the school year, enhancing their skills and creating a potential pathway to teaching careers. Eligible full-time paraprofessionals in these roles receive additional compensation (up to $5,000 annually).
Eligibility for LTA/BLTA:
- Bachelor’s degree at the time of application.
- Active NYS Teacher Assistant Certificate (Level I, II, or III).
- One year of full-time paraprofessional service at NYCDOE.
- Satisfactory attendance and punctuality record.
- Bilingual LTA applicants must demonstrate fluency in the target language.
Application Availability: Annually, January 1st – March 31st.
Detailed information can be found in the LTA/BLTA Position Posting. Applications can be submitted through the program page link.
Conclusion: Empowering Paraprofessionals for a Brighter Future
The NYC Department of Education’s commitment to its paraprofessionals is evident through these comprehensive career advancement programs. The Doe Paraprofessional Career Training Program stands as a cornerstone initiative, providing invaluable tuition assistance and support for paraprofessionals to achieve their bachelor’s degrees. Combined with programs like the Student Teaching Leave of Absence, Graduate Reimbursement, Certification Testing Reimbursement, and the LTA/BLTA positions, the DOE offers a clear pathway for paraprofessionals to grow professionally, enhance their skills, and advance their careers within the NYC public school system.
For paraprofessionals seeking to elevate their careers and make an even greater impact on the students of New York City, these programs offer the resources and opportunities to turn aspirations into reality. Explore these programs, take advantage of the support available, and embark on your journey towards a more rewarding and impactful career in education.
For further inquiries about any of these programs, please contact the relevant email addresses or phone number provided within each program description. Your pathway to professional growth within the DOE starts here.
APPLY HERE for Career Training Program and other opportunities
Please note: Program details, eligibility criteria, and application deadlines are subject to change. Always refer to the official program websites and documentation for the most up-to-date information.
